Conference Safety FAQs

Frequently Asked Questions:

• What safety measures are you taking onsite to provide a safe environment?

  During the conference and all conference events, staff, attendees, speakers, and exhibitors will be required to follow current local safety measures.

   

  To prepare for your stay in Orlando, you can check on local recommended and mandated COVID-19 precautions here.

   

  Our host hotel, Renaissance Orlando at SeaWorld®, Marriot is taking extra precautionary measures to ensure a clean, safe stay. Read about Marriot’s Commitment to Clean here.

• What will be required to attend the conference?

   

  At Chartwell, the safety and well-being of our staff, attendees, speakers, and exhibitors is our top priory. It is therefore Chartwell’s policy that all attending the conference, in any capacity, must be fully vaccinated for COVID-19 or receive a negative COVID-19 test within 72 hours of conference kickoff.

• What do you accept as proof of full vaccination?

  As defined by the CDC, a person is “considered fully vaccinated two weeks after their second dose in a two-shot series, such as the Pfizer-BioNTech or Moderna vaccines, or two weeks after a single-dose vaccine, such as the J&J/Janssen vaccine.”  At this time, a booster is not mandatory to attend.

   

  Chartwell will accept a photo or physical documentation of the following as proof of vaccination:

  1. A CDC or Provincial-issued vaccination card (if providing a photo, front and back are required).

  2. A document of vaccination from a licensed healthcare provider – either a photo of a physical record or digital record.

• What do you accept as proof of a negative COVID-19 test?

  Chartwell will accept documentation (or photo of) a negative result of a PCR or antigen COVID-19 test collected by a laboratory or healthcare provider within 72 hours of conference kickoff. This document must display name and date of test administration. No at-home tests will be accepted.

• How do I submit my COVID-19 documents so that I may attend?

  Attendees, speakers, and exhibitors must upload one of the aforementioned documents via the EMACS Conference App no later than Saturday, October 16^th. Instructions on uploading via the EMACS Conference App are forthcoming.

• If I forget my documents or do not have them when I check in, what can I expect?

  Attendees, speakers, and exhibitors without the required documents will be denied entry until approved proof of a negative COVID-19 test or vaccination card can be provided to Chartwell staff. There will be no refunds if any attendee, speaker, or exhibitor is denied entry due to lack of proof of vaccine or negative test.

   

  The following locations may be able to provide local rapid testing. Please contact for pricing and details. Chartwell has no affiliation with these locations and will not be held responsible for their actions, pricing, or standards. COVID-19 testing cost is at the expense of the attendee.

   

  PharmcoRx Pharmacy Orlando

  Walk-Ins Available or by Appointment: Click Here

  Open Monday – Friday from 9am to 6pm and Saturdays from 9am to 3pm.

  1160 S Semoran Blvd, Orlando, FL 32807

  (888)-919-7411

   

  Alliance Health – PCR, Rapid Antigen & Antibody Testing

  Appointment Only: Click Here

  Open 24 Hours

  6645 Vineland Rd, Orlando, FL 32819

  (866) 837-7911

   

  COVID Testing LLC.

  Walk-Ins Available or by Appointment: Click Here

  ORLANDO INTERNATIONAL PREMIUM OUTLETS

  4951 International Drive, Orlando, Florida 32819

  Open Monday – Saturday from 10:00am – 8:00pm and Sunday 10:00am – 5:00pm

  (866)341-1711